Services

The facilities and capital projects team most organizations never staff.

Start with a one-time Baseline Facility Assessment & Capital Plan. Keep SSI on as your Facilities & Capital Management Program. When capital work moves, engage Project Oversight or Full Project Management — competitive procurement is included in those project engagements.

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Baseline Facility Assessment & Capital Plan

One-time baseline engagement. Build the facility record and multi-year capital plan SSI can continue to maintain and act on.

  • —Direct visual review of appropriate accessible assets
  • —Asset inventory and existing record / document organization
  • —Photo documentation with persistent finding IDs
  • —Condition classification and known deficiencies
  • —Planning horizons; estimated remaining useful life where supportable
  • —Planning allowances / replacement-cost estimates as budget signals
  • —Multi-year capital plan and initial compliance register
  • —Identification of items requiring specialist evaluation

Facilities & Capital Management Program

Keep the plan alive after the baseline. Month to month, SSI maintains the record, coordinates compliance and specialists, prepares upcoming projects, and updates the plan as work is completed.

  • —Capital-plan updates and facility-record maintenance
  • —Compliance calendar, certificate tracking, and corrective-action follow-through
  • —Specialist coordination (SSI time; specialist fees billed separately)
  • —Management / board reporting on an agreed cadence
  • —Tracking open findings and updating actual project costs
  • —Warranty and closeout records
  • —Preparing upcoming capital needs for Oversight or Full PM
  • —Targeted condition reviews based on asset condition and agreed cadence

Project Oversight

Triggered when an item in the capital plan is ready. Competitive procurement is included. After award, your team manages day-to-day execution while SSI monitors, reviews commercial items, documents progress, and escalates.

  • —Competitive procurement, bid leveling, and award support
  • —Project kickoff and periodic site observations
  • —Invoice / payment and change-order review
  • —Documentation, issue escalation, and owner reporting
  • —Closeout coordination and facility-record update
  • —Client manages routine day-to-day execution after award
  • —Minimum initiation fee for pre-construction work; credited if the project proceeds

Full Project Management

Everything in Project Oversight, plus active management of the owner’s side of project execution through closeout.

  • —Everything in Project Oversight (procurement included)
  • —Active owner-side schedule coordination and budget tracking
  • —Regular project meetings and stakeholder coordination
  • —Action-item management and owner decision tracking
  • —More frequent contractor / vendor coordination
  • —Closeout management and facility-record update
  • —Minimum initiation fee for pre-construction work; credited if the project proceeds

How assessment works

Document. Organize. Escalate when expertise is required.

SSI documents observable conditions and available facility information, then organizes those findings into the facility record and capital plan. When specialized technical judgment is required, SSI coordinates the appropriate qualified specialist and incorporates those findings into the owner’s plan.

1. Direct SSI assessment

SSI visually evaluates appropriate accessible facility and site assets — pavement, concrete, drainage, exterior conditions, site infrastructure, accessible major assets, and general observable conditions.

2. Asset inventory & existing information

For major building systems and equipment, SSI organizes asset type, manufacturer/model where available, approximate age, service history, existing inspection reports, maintenance history, warranties, known deficiencies, and replacement history.

3. Specialist / vendor input

Where technical expertise is required, SSI incorporates information from HVAC contractors, roof specialists, fire-protection vendors, elevator vendors, engineers, architects, licensed inspectors, and other appropriate technical professionals.

A standard Baseline Facility Assessment & Capital Plan is not a comprehensive engineering Facility Condition Assessment. Equipment is not dismantled or performance-tested unless a separately scoped specialist review is arranged.

Project delivery

Two clear ways to get the work done

Both include competitive procurement. The difference is who manages day-to-day owner-side execution after award.

Project engagements include a minimum initiation fee for procurement and pre-construction work, credited if the project proceeds. Details in FAQ →

Project Oversight

You run it. We protect your interests.

Monitor → Review → Document → Advise → Escalate

Best when a capable internal lead can handle day-to-day coordination and wants independent owner-side visibility.

  • —Competitive procurement, bid leveling, and award recommendation
  • —Your team runs day-to-day owner-side coordination after award
  • —Periodic / milestone site observations
  • —Independent review of schedule, budget, invoices, and change orders
  • —Document progress and escalate when owner action is needed

Full Project Management

We run it for you.

Plan → Coordinate → Drive → Manage → Report → Close

Best when you need SSI as the owner’s primary project-management point of contact.

  • —Everything in Project Oversight, plus ongoing owner-side management
  • —SSI handles day-to-day owner-side coordination after award
  • —Recurring meetings, action-item log, and decision tracking
  • —Active owner-side schedule and budget management
  • —SSI manages owner-side closeout and record updates

Contractors perform the work and own means, methods, and jobsite safety. Licensed professionals own design and technical determinations. The owner retains final approvals.

Choose Project Oversight when

  • —Competitive procurement
  • —Independent owner-side visibility
  • —Periodic site observations
  • —Commercial review of invoices and changes

Choose Full Project Management when

  • —You don’t have a dedicated project manager
  • —Your facilities team doesn’t have capacity
  • —The project has multiple moving pieces
  • —You don’t want administrators coordinating contractors

Specialized / secondary capability

Insurance Remediation Support

Not a core SSI service. When a carrier or loss-control finding arrives, SSI can organize the remediation record and response package as a specialized engagement.

Insurance Remediation Support
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